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- Common fields in the templates
- Template1=_simple
- Template2_simple-row-style
- Template3_simple_with_page_lbl
- Template4_complex_with_page_lbl_nodes
- Template5_complex_with_nodes_only
- Other recommendation while preparing the spreadsheet=s
Commo=n fields in the templates
Order/Batch
- Optional
- Batch name for a project or Aeon order number for OTC work.
- On the first row of your spreadsheet.
Unique object ID
- Required
- This must be unique within the same DRS Owner Code in DRS.
- In DRS: Object Owner Supplied Name (object OSN)
- Using system IDs (ALMA ID, call numbers, container IDs, =E2=80=A6) reco=mmended
- Hollis #
- Optional
- ALMA system ID (warning: make sure the digits after 15=th was not converted to 0 by excel. Formatting the cell as Text =will avoid this issue.)
- In DRS: Object Descriptive Metadata - Harvard Metadata with type as =E2==80=9CAlma=E2=80=9D
- In Viewer: External Links - Harvard Metadata - Alma link
- Finding Aid ID
- Optional
- Finding Aid ID (an ID or URN for the collection or component)
- In DRS: Object Descriptive Metadata - Harvard Metadata with type as =E2==80=9CFinding Aid=E2=80=9D
- In Viewer: In Viewer: External Links - Harvard Metadata =E2=80=93 Findi=ng Aid link
- OCR
- Optional
- Yes, No (blank =3D No)
- In DRS: each page image will have a uncorrected OCR text file associate=d with.
- In Viewer: =E2=80=9CView Text=E2=80=9D displays the OCR text for the cu=rrent page. (=E2=80=9CView Text=E2=80=9D needs to be =E2=80=9Con=E2=80=9D f=or the object in DRS.)
- Access
- Optional
- P, R, N (blank =3D P)
- In DRS: File access - P(public), R(restricted to Harvard community) or =N(no access)
- In Viewer: open to public, Harvard pin access, or no access at all
- URI
- Optional
- An URI link associated with an online resource. A full URI should be en=tered at the second column and a display label (relationsh=ip in DRS term) at the third column.
- In DRS: Object Descriptive Metadata =E2=80=93 Related Links (URI and Re=lationship)
- In Viewer: Related Links =E2=80=93 Related Links =E2=80=93 [Relationshi=p/Label]: [URI]
- Object label
- Required
- Customized object label (see some formulas)
- In DRS: Object Descriptive Metadata =E2=80=93 Current METS label
- In Viewer:
- The display label at the top of the Viewer
- Citation description under =E2=80=9CCite=E2=80=9D
- The =E2=80=9CLabel=E2=80=9D value under =E2=80=9CView information/metad=ata about this object=E2=80=9D
- The =E2=80=9CLinks relating to=E2=80=9D value under =E2=80=9CRelated Li=nks=E2=80=9D
Figure 1. Common fields in the spreadsheets shown in DRS
Figure 2. Common fields in the spreadsheets shown in Viewer=p>
Template1_simpl=e
- Provides all the common fields information.
- More than one object could be included in one spreadsheet.
Templ=ate2_simple-row-style
- Provides all the common fields information except URI.=
- The field names appear in a row like column headers.
- More than one object could be included in one spreadsheet.
T=emplate3_simple_with_page_lbl
- Provides all the common fields information.
- Additionally, the page labels could be supplied.
- Required
- Follow DRS filename specification
- In DRS: File Owner Supplied Name (File OSN)
- In Viewer: [Not showing]
Page labels
- Optional
- No entry =3D no page label
- Recommend enclosing implied values with [], i.e. [Front cover], [unpage=d],=E2=80=A6
- In DRS: File Structure =E2=80=93 [Page Node Attributes] =E2=80=93 Page =label
- In Viewer: =E2=80=9Cpage label=E2=80=9D in the side panel
Figure 3. Page labels in the spreadsheets shown in DRS
Figure 4. Page labels in the spreadsheets shown in Viewer
Template4_complex_with_page_lbl_nodes
- Provides all the common fields information.
- Additionally, page labels and one-level page structure=s could be supplied.
- More than one object could be included in one spreadsheet.
- Required
- Follow DRS filename specification
- In DRS: File Owner Supplied Name (File OSN)
- In Viewer: [Not showing]
Page labels
- Optional
- No entry =3D no page label
- Recommend enclosing implied values with [], i.e. [Front cover], [unpage=d],=E2=80=A6
- In DRS: File Structure =E2=80=93 [Page Node Attributes] =E2=80=93 Page =label
- In Viewer: [page label] in the side panel
- Required, and must start with the first page.
- Pages from the current node label (inclusive) to next node label (not i=nclusive) will be group under the current node.
- In DRS: File Structure =E2=80=93 [Section Node Attributes] =E2=80=93 La=bel
- IN Viewer: [section label] in the side panel
Figure 5. Node and Page labels in the spreadsheets shown in DRS
Figure 6. Node and Page labels in the spreadsheets shown in Viewer<=/sup>
Template5_complex_with_nodes_only
- Provides all the common fields information.
- Additionally, pages could be structed together as sections by provided =section names or labels.
- Good for constructing an object from several physical components (folde=rs, containers, =E2=80=A6) without preparing it by going through each page.=
- More than one object could be included in one spreadsheet.
- Required
- Section identifiers, which follows DRS naming specification. For number=s less than four digits, they will be zero left-padded.
- In DRS: as part of file owner supplied name
- In Viewer: [not showing]
- Required
- The label for the section.
- In DRS: File Structure =E2=80=93 [Section Node Attributes] =E2=80=93 La=bel
- IN Viewer: [section label] in the side panel
Figure 7. Section node labels in the spreadsheets shown in DRS
Figure 8. Section # as a component of file OSN shown in DRS
Figure 9. Section node labels shown in Viewer
Other recommendation while preparing the spreadsheets
- Font: Use an Unicode font, e.g. Arial Unicode MS
- Unique object ID: Use system IDs if possible
- Spreadsheet Name: Name the spreadsheet with the ba=tch name for a project batch or Aeon transaction number for a=n OTC order.